Custom systems and AI agents for SME healthcare

Custom software systems perfected for your business. AI agents that know how to get the job done.

Healthcare teams lose hours every day to paperwork, chasing and duplicate data entry, and pay for a stack of subscriptions around it. We replace both with a system built just for you: one dashboard for the whole operation, and AI agents that do the repetitive admin.

Trusted by DomCare, Perci Health and AskJules

★★★★★5.0 rated on Upwork ★★★★★5.0 rated on Clutch

Placeholder: founder introduction video goes here.

UK GDPR compliant NDA on every project Full IP transfer to you Built for inspection-ready records
Who we help

Built for the people who run healthcare.

Systems for the SMEs that keep healthcare running. Every build is scoped hard, designed and signed off in Figma before development, and delivered at a fixed price.

Care home groups

A platform built just for your group.

Rostering, compliance, reporting and the daily paperwork in one system designed around how your group actually runs. AI handles the repetitive admin. Your team handles the care.

See what it saves
Domiciliary care

Every visit, one system.

Scheduling, visit records, staff management and compliance evidence in one place. Built with DomCare and in use in the field today.

See the work
Clinics and practices

One system for the whole practice.

Bookings, records, follow-ups and reporting built around how your clinic actually runs, with agents handling the chasing and the paperwork in between.

Talk it through
AI agents

Unique AI agents, built around your business.

Care is our home ground, but the agents we build work anywhere there is repetitive admin. They read, sort, file, chase, schedule and report, so your team only touches what needs a human.

  • Care and health
  • Education
  • Travel
  • Professional services
  • Hospitality
  • Property

Enquiry triage

Agents that read, sort and draft replies to your inbox, so your team only touches what needs a human.

Document processing

Invoices, referrals, applications and reports read, extracted and filed automatically.

Scheduling and rostering

Shifts, visits and appointments planned around your rules instead of spreadsheets.

Reporting

Live dashboards and board packs that write themselves from your own data.

Quality and compliance

Records audited continuously in the background, not in a quarterly scramble.

Sales and CRM admin

Follow-ups, quotes and CRM updates handled the moment a call ends.

Tell us where the hours go →
The numbers

A typical care group gets over £300,000 a year back.

Most groups pay for software around the admin and still do the admin by hand. A custom platform, built just for your group, replaces both sides of that equation: the licences you pay for, and the hours your team loses to paperwork, chasing and duplicate data entry.

Request the savings model →
£120,000Software licences retired,
per year
£180,000Staff hours recovered,
per year
£300,000+Total direct savings,
typical group
Custom vs off-the-shelf

Stop renting software. Own it.

Off-the-shelf care software is built for the average provider, which is why it never quite fits yours.

Another subscription

  • Per-bed, per-user fees that rise every year
  • The vendor's roadmap, not yours
  • Your workflows bent around their features
  • Your data in their system, on their terms

Your own platform

  • One build cost, then it is your asset
  • Built around how your service actually runs
  • AI agents doing the admin, not just storing it
  • Your data, your system, full IP transferred
Recent work

Healthcare software in use today.

Domiciliary care / Operations

DomCare

An operational platform for domiciliary care: rostering, compliance and reporting in one system instead of five.

Proof of what a custom-built platform delivers.
Digital health / Platform

Perci Health

Development for a digital platform supporting people affected by cancer, connecting them to specialist professional care.

Healthcare platform delivery end to end.
Care support / Platform

AskJules

Software supporting care and independence for disabled students, built around the realities of daily care delivery.

Care technology in daily use.
Read the full case studies →
Process

Disciplined from day one.

The discipline is why our prices hold and our deadlines stick.

1

Request

Tell us how your service runs today. A short call is enough.

2

Estimate

A fixed price and timeline, fast. No padding, no surprises.

3

Sign-off

We design in Figma and agree it before development. Changes after code cost triple, so we get it right on paper.

4

Develop

Built in sprints, with progress you can see every week.

5

Deliver

Full QA, launch support, training and handover. The IP is yours.

Client testimonials

In their words.

★★★★★5.0 rated on Upwork ★★★★★5.0 rated on Clutch
★★★★★

"If you're thinking about hiring someone for your web or app development, save yourself some time, money and headache and just hire Tom."

Will Davies / Founder, NexaAI
★★★★★

"The pricing is fair and the product delivered was exactly as specified. Thomas and his team worked with me at each point to deliver the best possible product."

David Markle / CTO, Passports
★★★★★

"They understood my vision and went beyond expectations. The communication was fantastic, and they challenged my assumptions and thinking."

Daniel Botcherby / Founder, Kalda
FAQ

Straight answers.

What does it cost?
Every system is fixed price, scoped to the size of your operation. Before you commit, the savings model shows what the build returns against what you currently spend on licences and admin hours. The price does not move unless the scope does.
How do you handle our data?
UK GDPR compliant delivery, confidentiality agreements as standard, and role-based access built into everything we ship. We are happy to work through your information governance checks before a project starts.
Do you understand CQC requirements?
We build so the evidence inspectors ask for is a report, not a scramble. Care records, audit trails and compliance reporting are designed in from the start, shaped with the providers we work with.
Can you integrate with what we already use?
Yes. Payroll, finance, HR and care systems can be integrated rather than replaced where that is the right call. Part of scoping is deciding what stays and what goes.
What is the money-back guarantee?
If we do not deliver the quality and results we promise, you do not pay. We stand behind every project we take on, which is also why we do not take on every project.
Who owns the software?
You do. On completion, full intellectual property rights transfer to you. No per-bed fees, no per-user fees, no rent.
Next step

Tell us how your service runs today.

A 30 minute call, no obligation. You will leave with a straight answer on what is possible, what it costs and what it saves.

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Case studies

Systems in service.

Healthcare businesses, custom builds. What they had, what we built for them, and what changed. Every system below was designed around one business and belongs to them.

Flagship / Domiciliary care

DomCare

A domiciliary care provider running the operation across spreadsheets, standalone tools and paper, with reporting assembled by hand at month end.

The problem

Rostering lived in spreadsheets, compliance evidence sat across separate systems, and every report meant hours of copying, checking and chasing before it could go anywhere.

The build

A custom operational platform built just for DomCare: rostering, visit records, compliance and live reporting in one system, with AI agents drafting reports and handling the routine chasing.

The result

One login instead of five, evidence ready when inspectors ask, and reporting that assembles itself from live data instead of a month-end scramble.

XX hrsAdmin hours saved per week
X systemsSubscriptions replaced
XX wksFrom first call to live

Placeholder: before and after figures to be confirmed with DomCare.

Digital health / Platform

Perci Health

Development for a digital platform supporting people affected by cancer, connecting them with specialist professionals when they need them most.

Healthcare platform delivery end to end.
Care support / Platform

AskJules

Software supporting care and independence for disabled students, built around the realities of daily care delivery rather than around a product roadmap.

Care technology in daily use.
Next step

Your business could be the next one here.

A 30 minute call, no obligation. Tell us how your service runs today and we will tell you what a system built just for you would change.